You don’t want to choose the first document management software you come across because you could end up regretting it. Don’t worry though because we’ve compiled a list of the best document management software for 2019, and each software is unique in its own way. After reading through our list, you can decide which software to use.
One of the reasons OnlyOffice has made into to the list of the best document management software products is because of how affordable it is. It only costs $40, so if you are after document management software that is budget-friendly, then look no further than OnlyOffice. Not only is it cheap, but it comes with many features and you can easily collaborate thanks to being able to edit it simultaneously.
A few of the notable features of OnlyOffice includes a calendar, business collaboration tools and CRM invoicing. There’s also a document management feature set. Besides that, the email aggregator is another useful feature.
This document management software is ideal for small and medium sized businesses. Large corporations can probably benefit from it too. However, it’s really small and medium-sized businesses that can really benefit from OnlyOffice.
Ademero Content Central lets you use PDF-electronic forms to create documents, which you can capture from document scanners, as well as email accounts, network folders or via user interaction. Another feature is you can use the software to convert images you’ve scanned into PDF files. You can retrieve all documents by using content keywords or other index information.
If that wasn’t impressive enough, Content Central allows you to use fax and email tools, so you have distribute your documents. You don’t need to use any external software. As for price, you only pay based on the number of users who will be using it. Generally speaking, Content Central is very affordable.
Adobe Document Cloud Standard’s strengths lays within PDF file management, exporting documents and form entries. An added bonus is it supports mobile devices. You can connect and share your PDFs from anywhere and with anyone, regardless of the device you or they use.
If you use Acrobat Pro DC, you’ll have the option to review reports on your phone. Edits can be done with any device and you can add comments to your presentation within your browser. These are only a few examples of what this document management software lets you do.
Adobe Document Cloud Standard might not have as many features as some of its competitors, but it is still worth the money. When it comes to legal documents and forms, there’s really no better software to use than Adobe. However, PDF files is what your main focus should be if you plan on buying and using Cloud Standard.
PaperTracer is easily considered one of the top document management software because of how easy it is to use. You can also customize it so it meets your specific needs, and it is one of the most affordable management software products out there. With PaperTracer, you can store your documents and then quickly find them when you need to access them. More importantly, your documents will be securely stored, so there is a very little chance that your documents will be compromised.
PaperTracer excels as a document manager. However, it goes far beyond that. You can use the software to gather crucial data, but you cannot collaborate or share. Other than that, there are no bad things that can be said about PaperTracer.
First tip is to make sure you choose software that allows you to share and collaborate with others. The exception to this rule is if there are other features that are of high quality that you can use or if you don’t really need to share documents or collaborate with others. Most software products allow you to share and collaborate with others, to some extent or another. While you’re at it, make sure there is plenty of storage space available within the software or within any cloud software is comes with it, and that it is completely secure.
Second tip is choose software is has a friendly interface and is easy to use. Even if document management software has complex features and functions, learning how to use it shouldn’t be too difficult, even for someone who has never used such software. Although it can take a bit of time to learn how to use all of the features and functions of a software, getting used to the basics shouldn’t be hard.
Before you purchase document management software, find out if there is a demo version you can use, and give it a try for a few days. This will give you the chance to become familiar with its features and interface. Then you can decide whether or not you should purchase the full version.
Finally, price is important. However, it shouldn’t be the most important thing to look for, but it does play a role in whether or not someone will buy a specific product. As long as the document management software offers a lot of value, then the chances are it is worth the price it is being sold at.
If you want to use the best document management software in 2019, then you can’t go wrong with any of the above. Feel free to do additional research on each one before making a final decision. Go ahead and download one of the above, and start using it today.
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